archives. Your first and last nightmare at work. The room that you will only find in a dark hallway inside the school, the company you work for, or any place that provides a service that ends with a paper. Ghosts are living in this room, and these ghosts love the mice that live in this room that no one visits except for the official who puts the papers that turn yellow when he puts them inside.
Why bother archive ghosts? Because we're going to archive!
A sentence that sounds like a literal sentence, but it is a reality. The archiving function is one of the easiest jobs if you know how to do it the right way. In the past, we'd take our files, open a door to a room full of file shelves, and place the new file on top. You may never see this file again, and you may not even care to see it.
But that friend you just left might save someone in the future, or not in the first place. If the whole idea is based on the "possibility" of the need, then why are we archiving the files at all?
Why do we archive our files?
The reason behind archiving may be strange to you. As a child or teenager, you see there is no point in stacking files on top of each other in a room that is rarely visited. The whole idea is to store files, or anything that can be stored because archiving is not just limited to papers, in specific storage for later use.
You may not use these files at all, but that is not our topic. These documents will remain in place, and if we take libraries as an example in archiving, we will find that there is high efficiency in the process of retrieving the document you are looking for with ease, but what is the efficiency that we are talking about?
Efficient archiving is storing and accessing documents with ease. Imagine that you put 30,000 sheets of paper in a room and you need one sheet, and these sheets are not arranged in any way. On average, you'll need to search 15,000 of these papers to get to the one you need, and in the worst-case scenario, you'll need to dig through 29,999 papers to find what you want.
If you look at libraries, you will find that the books placed inside them are arranged specifically. The order may be by category, alphabet, book reference code, or even cover color. This makes getting to the book easier and faster, and you'll find that you may only make up to 10% of the effort to get to the book if this library is not arranged in the first place.
In the era of digital transformation, how do we archive our files?
Computers have become a part of every industry and every industry. You and I both know that papers are in the past. The papers we are archiving are now converted to 0 and 1 on the volumes, of which the hard disk and the SSD are now used for this purpose as needed.
But of course, this change should put its mark on the archiving process as a whole. The method of archiving volumes varies from place to place according to the need and according to the technology they want to use, but with the advent of digital archiving, the solution was to store the volumes themselves.
These units were entering storage rooms instead of entering papers, and this of course took up less space than paper, but they need a better environment to store these units.
There are brackets and shelves for the hard disk units that are stored inside these rooms, and even the climate in them has changed because the dirt has become hateful inside these rooms and it cannot be stored also in hot places. Not only that but these hard disk units are also turned on from time to time to make sure that they are still alive.
However, if you lose one hard disk, you will lose all of it. You are, after all, storing a container within a room and not storing the files themselves. Yes, you can access files more easily, but this data may be lost because the hard disk will be lost if it is not archived properly.
Here NAS devices appear!
There are three points we always focus on to properly archive. We need to store the data, we need to access it easily and we need to keep it safe too. These points exactly describe NAS devices, including Synology devices that are making their mark in the industry.
NAS devices are networked storage devices. You can think of it as a container in which you place the storage units and connect them to your network to protect them from the surrounding dangers at the same time that they can be accessed simply, and of course, this data is stored on the storage placed inside
But the advantage of the NAS market is that you can choose the experience you want. You may need to store a large amount of data with a maximum of 80 TB of base space without expansion, and a device like the DS920+ from Synology can give you four drawers to place the hard disks you need, which can be up to 20 TB each.
80 terabytes of storage space could reach 100 people? Can you split access as you like to separate Team X files from Team Y? Yes, this is possible and easy. You can also keep the hard disk inside because it is always protected from dust and is constantly cooled, but even the data will be safe through the RAID installations.
These RAID combinations allow you to preserve your data. When one of your hard disks stops being serviced, you will find that there is another copy of it on another hard disk to simply replace the old one with a new one, and the new hard disk will receive data again to protect your data in a new turn.
Even if you want to archive a small number of files, or even want to create your own media server to launch your own Netflix in your home, this is quite simply possible. You can put your data inside a small device like the DS220j from Synology as well, which can give you a small amount of storage space with its two drawers inside so you can stream content on any platform you use even if it is your smartphone.
Goodbye to this dark room
After all, we live in an age of digital transformation. Everyone says it's hard to store and preserve your data in this day and age, but with the right media and purpose-built hardware like Synology NAS devices, everything stays the same.
Your data will remain steadfast and you can use it with ease, and also more importantly, the same storage unit will remain intact and you will not eventually need to enter a dark room full of yellow papers again.